Security settings

Manage who can access your boards and what they can do. Restrict access by domain and define permissions for viewing, creating, and commenting.

Available in the Premium plan or higher

Restrict access to a board

By default, a board is public, and anyone with the link can access it. You can change this behavior through the security settings.

Security settings for a public kanban board

In certain situations, you may need to restrict access to the board. In these cases, you can limit access by allowing only specific domains, ensuring the board remains private.

Allowed domains

Instead of adding all stakeholders from your client as individual users, you can simply add "client.com" as allowed domain. This way, anyone with an email ending in "@client.com" will automatically gain access.

If your stakeholder uses subdomains, like "[email protected]" for external contractors, they won't automatically gain access until you add the "ext.client.com" as an allowed domain.

Security settings for a restricted kanban board

Accessing a restricted board

You can still share a restricted board through the same URL. When accessed by an anonymous visitor, a login prompt will be shown.

Login screen for a restricted kanban board

Stakeholders will be able to log in through a magic link, only if their domain is added to the allowed domains list. Upon their first visit, an account will be created for them automatically.

If the stakeholder is a Publicboards user, such as yourself, they will be redirected to the default login screen of Publicboards.

Permissions

You can choose the permissions a visitor has. Everyone who has access to the board has the same permissions.

Permission settings for a public kanban board

Issues

This defines what permissions a board visitor has towards issues that are being loaded on the board:

Setting	View board	Open issue details	Create new issues
View and create new issues
Detailed view
Overview only

Comments

This defines what permissions a board visitor has towards comments on the issues:

Setting	Read comments	Add comments
Read & comment
Read-only
Hidden